Smart Meeting Room
Scheduling
Optimize your workspace with interactive room displays, real-time availability sync, and on-the-spot booking. Eliminate "room sharking" and double-booking with clear, color-coded status screens for every meeting space in your office.
Tip: Offices using room displays report a 40% reduction in meeting scheduling conflicts.
Why facilities managers choose .DS (DigitalSigns.ai)
Streamline your workplace efficiency and provide a frictionless experience for employees and clients.
Zero Booking Conflicts
Direct integration with your company's calendar ensures that once a room is booked, it stays booked—no overlaps.
Automatic "No-Show" Release
If no one checks into the room within 15 minutes, the room is automatically released and becomes available for others.
Instant Ad-hoc Meetings
Need a quick huddle? Just tap 'Book Now' on the screen outside any empty room for immediate access.
Moving beyond sticky notes and printed schedules, digital meeting room signs provide a real-time, professional, and data-driven way to manage your physical workspace.
Workspace Scheduling Use Cases
Manage every square foot of your office, from large boardrooms to small phone booths.
Conference Room Displays
10-inch tablets outside large rooms showing the organizer, meeting title, and end time.
Phone Booth Availability
Small status indicators showing whether a private pod is currently occupied or vacant.
Lobby Room Directory
A large screen at the office entrance listing all daily meetings and their room locations.
Check-in Requirements
Force users to 'Check-in' on the screen to prevent ghost meetings and wasted space.
Custom Room Branding
Display room-specific names, photos, or capacity info on the signage.
Integrated Wayfinding
Include a 'Take me there' button that shows the route to the room on a mobile map.
Amenity Status
Display whether a room has Video Conferencing (VC), Whiteboards, or Catering enabled.
End-of-Meeting Warnings
Screens turn yellow five minutes before a meeting ends to keep schedules on track.
Workplace Analytics
Track which rooms are used most frequently and optimize your office layout based on data.
Professional Scheduling Features
Enterprise tools designed to eliminate workplace friction and optimize room utilization.
Full Calendar Integration
Seamless sync with G-Suite, Office 365, Exchange, and custom enterprise calendars.
Color-Coded Status
Bright Red (Busy) and Vibrant Green (Available) bars that are visible from down the hallway.
Interactive Touch Booking
Responsive touch-screens that allow for instant booking, end-early, or extension of meetings.
SSO & Secure Management
Manage your entire room network with secure enterprise login and encrypted data sync.
Multi-Language Support
Display room information and instructions in multiple languages for global office headquarters.
Hardware Flexibility
Compatible with iPads, Android tablets, specialized POE room panels, and standard monitors.
Explore our Room Booking Templates, learn about Interactive Solutions, or see our Pricing.
Frequently asked questions
Common questions about deploying smart meeting room displays.
Ready to optimize your conference rooms?
Talk to our experts about setting up a smart room scheduling system for your office today.